event terms and conditions

Booking Terms and Conditions & Safety Responsibilities

NEST reserves the right to amend these rules and conditions, and also to make any additional rules and conditions as necessary to ensure good governance of the premises.

1. A let will not be confirmed until the official Booking Form has been completed and submitted at least 7 days prior to the event taking place. Confirmation will be provided by email.
2. An invoice will be sent by the end of the month that the event/first event of a block takes place, where payment must be made in full for the whole booking.
3. The hirer is responsible for compliance with the terms of let and any other legislative or regulatory requirements, including damages and condition of the class space.
4. The hire charge covers the provision of normal heating and lighting and normal cleaning in connection with the let.  An additional charge will be made if the facilities are not left clean and in good order, particularly the sink and kitchen area.
5. Cancellation of bookings must be made no later than 7 days prior to the event/block start date where possible.  In the event of cancellation of the event within 7 days of the start date, you must contact us to discuss the reasons and a charge may be made. No refund will be paid if organisers do not turn up for a booked event.
6. The hirer will be held personally responsible for payment of all charges in respect of the let.
7. You will have an additional half an hour both before and after the event to set up/clear up.  Appropriate measures should be taken to ensure these times are strictly adhered to. If the booking exceeds the stated times further charges may be incurred.
8. NEST is not responsible for the setting up or packing away of tables and chairs, and may not be in attendance during the period of let.
9. If a member of NEST will not be on the premises, arrangements will be made to provide the hirer with a key.
10. The hirer is responsible for any damage to the premises, furniture or fittings and any property lost as a direct result of the class taking place and will be required to meet the cost of reparation in full.  Any damage which is not disclosed could result in the retention of some, or all, of the recoverable deposit.  If required, the applicant may inspect the premises at the commencement of the let to verify the condition of furniture and fittings.  The hirer remains responsible for the cost any damages or cleaning in excess of the deposit.
11. Hirers should acquaint themselves with the position of fire points, emergency exit doors and light switches
12. Smoking is not permitted in any part of the building.  During an event, it is the organiser who is responsible for ensuring those attending do not smoke.  Enforcement officers can issue a £200 fine to the organiser and also £50 fine to each individual committing the offence.
13. NEST will not be held responsible for any damage, injury, loss of goods or property brought into or left at the premises by the hirer or any persons attending the event.
14. With any event involving the sale of goods, the hirer and all parties taking part are responsible for ensuring the correct licence, if any, is obtained. Contact should be made with the Licensing Board at Perth & Kinross Council, 2 High Street, Perth, PH1 5PH where licence requirements and procedures will be explained and the appropriate licence obtained.
15. Please note that during your event, resident artists and the public may require access through your area to access the studios and remnants shop on the first floor.  Every effort will be made to minimise disruption.
16. NEST reserves the right to cancel any event where it considers appropriate arrangements are not in place to ensure the safety and enjoyment of those attending or the security of the facility.

Safety & Security Responsibilities

• Ensuring compliance with ‘No Smoking’  legislation.
• Clearing any spillage or other hazards to avoid accident, injury or inconvenience.
• Ensuring any keys provided are kept secure and returned at the end of the hire period. There will be a charge to the hirer to replace any lost keys.

Fire Safety

Please familiarise yourself with the following information:

1. Fire extinguishers (CO2 and water) are located downstairs by the front window and side entrance, at the top of the stairs on the right and in the first floor remnant shop near the door.
2. Break glass call points are by the front door downstairs and the upstairs fire escape door.
3. Fire exits are the front door, side door by the toilet and upstairs in the corridor.
4. On hearing the alarm- begin evacuation procedures.
5. On discovering fire- if you feel safe and capable of doing so use the correct extinguisher to tackle the fire.
6. Evacuate the building- check all areas are clear of visitors and other residents before leaving the building and meeting at Howes carpark opposite the studio across the road and phoning the emergency services.

Promotion and Ticket sales

Organisers are responsible for promoting their events. Nest will also promote public events on our website, social media and other sites that promote events within the Blairgowrie area and wider Perthshire district.

Nest can manage ticket sales if requested, creating the event on the ticket management service Eventbrite. A fee of 10% will be deducted from total ticket sales to cover the Eventbrite fees, which is deducted before funds are released to the organiser once the event is complete.